School Secretary vacancy

School Secretary position - commencing in September 2024

Newport NS, Newport, Co Mayo

Applications by email, enclosing your CV, to principal@newportns.ie by 2 July 2024 (please use 'School Secretary position' in the subject line)

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Hours of Work: 09:30 to 15:00, Monday to Friday (27.5 hours per week)

Pay: €15:18 to €24.06 per hour

The successful applicant will be recruited in line with the terms and conditions as set out in Circular 36/2022 and Circular 48/2024. New secretaries will be placed on point 1 of the scale set out in Appendix 1 of the circular, unless they have prior experience as a school secretary.

Key Skills needed

• Experience in a busy office environment

• High proficiency level in IT

• Excellent administrative and organisational skills

• Strong interpersonal skills

• Willingness to plan and work efficiently on own initiative and show flexibility consistent with the nature of the post

Job Description

1. General office duties - photocopying, laminating, binding etc.

2. Assisting with organising of school events and activities, including but not limited to:

• First Holy Communion and Confirmation booklets, School Book Fair, School Tours and other outings

1. Assisting the Principal with preparation of various school documents – letters, memos, reports, emails, policies, agendas etc.

2. Distribution of messages to teachers, parents, pupils and Board of Management

3. Responding to enquiries from parents, pupils, teachers and visitors

4. Managing telephone calls, voicemail, emails and post

5. Administering the Aladdin Pupil database

6. Carrying out data entry duties on the Esinet online claims portal for recording of staff leave and payment of substitute staff

7. Ordering stationery and other supplies

8. Assisting with collection of invoices, statements, delivery notes etc. in preparation for payment by the Board of Management

9. Assisting with collection of monies for various events/activities, both online via Aladdin Connect and cash payments, and keeping full record of all monies collected and all petty cash transactions

10. Creating and updating yard supervision rota, PE timetables and other schedules as may be required

11. Regular updating of school website with school news, photographs and events

12. Keeping school calendar up to date and published on school website and in Aladdin Connect

13. Recording of timesheets for all ancillary staff and ensuring timely submission of same to payroll company on a fortnightly basis

14. Administration of free school lunch scheme.